Request for Proposals: 12-Inch Water Main and Replacement Potable Water Reservoir Contract NO. R-1
Notice is hereby given that separate sealed bids for the 12-Inch Water Main and Replacement Potable Water Reservoir Contract No. R-1, located at 20854 Boonsboro Mountain Road, Boonsboro, MD 21713 will be received by the Town of Boonsboro, Maryland from qualified Contractors at the Town Hall, 21 North Main Street, Boonsboro, Maryland 21713, until 3:30 p.m., local time on October 11, 2024. The bids will be publicly opened and read aloud on October 14, 2024 at the Mayor and Council meeting. Any bids received after the above time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. The Contract will be awarded on a lump sum basis. Bidders with demonstrated experience in municipal utility and treatment facility construction and with an interest in making their services available to the Town of Boonsboro are invited to respond to this Request for Proposal (RFP). “Respondents” means the companies or individuals that submit proposals in response to this RFP. It is understood the selected Respondent is acting as an individual, partnership, corporation or other legal entity.
Description of Work
The work for Contract No. R-1 includes providing all material, labor and equipment necessary to complete the construction and installation of a new 1.0 million gallon reservoir and approximately 2,200 linear feet of 12 inch water main. The work includes the demolition and abandonment of an existing ground reservoir, site grading, storm water management devices, road paving, traffic control, and all appurtenances and associated work.
Pre-Quote Conference and Site Visit
A mandatory Pre-Bid Conference for this project will be held at the Town Hall on Tuesday September 10, 2024, at 11:00 a.m. and will be followed by a site visit at 20854 Boonsboro Mountain Rd, Boonsboro, MD 21713. The purpose of the Pre-Bid Conference is for Bidders to familiarize themselves with the project site and to ask questions pertaining to the Specifications and the work. Only Bidders that attend the Pre-Bid Conference and site visit afterwards are eligible to submit bids, all others will be disqualified. If requested or necessitated, Pre-Bid meeting minutes capturing any construction details not specified in this RFP document may act as an attachment and include additional information or agreements which the Owner and Respondent shall be bound to under an awarded contract. The Drawings and Specifications are available from the Town of Boonsboro.
Reservations
- The Town reserves the right to reject any or all quotes or parts of quotes when in the Town’s reasoned judgment, the public interest will be served thereby.
- The Town may waive formalities or technicalities in quotes as the interest of the Town may require.
- The Town reserves the right to increase or decrease the quantities to be purchased at the prices quoted.
- The Town shall have the authority to negotiate with the apparent low Bidder on projects bid in accordance with the Maryland Code, where the Bid from such Bidder exceeds available funds, in order to obtain a Contract Price within such available funds. For purposes of this paragraph, the term “available funds” shall refer to the Towns' established budget for a particular project. The Town shall take reasonable steps to obtain the lowest and most competitive price possible within available funds.
Period of Validity
Unless otherwise specified, all formal quotes submitted shall be irrevocable for 120 days following the submission. Quotes may not be withdrawn during this period. Each Bid must be accompanied by a Bid Security in the form of either a Certified Check upon an incorporated bank or trust company or a Bid Bond. The Certified Check or Bid Bond shall be for an amount not less than five percent of the Bid Price and shall be made payable to “The Mayor and Council of Boonsboro, Maryland” as a guarantee that the Bidder will not withdraw his Bid for a period of 60 days after bids are opened, and that the successful Bidder will fill in and execute the proposed Contract and furnish the appropriate additional bonds within ten days after Notice of Award of the Contract. Bid Bonds must be written by a corporate surety acceptable to the Town and authorized to write bonds of such character and amount under the laws of the State of Maryland. However, a Bidder may withdraw his Bid from consideration if his Bid is substantially lower than the other bids due solely to a mistake therein, provided that the Bid was submitted in good faith and the mistake was clerical and due to an unintentional arithmetic error or omission. In such event, the Bidder shall give notice in writing of this claim or right to withdraw his Bid within two business days after the bids are opened. The successful Bidder will be required to furnish Performance and Payment Bonds, each in the amount of 100% of the Contract Price. Failing to do so, he will forfeit his Bid Security.